Administration & Finance Assistant supports the local office administrative and finance needs. Key responsibilities include managing payment processing through e-banking, monitoring expenses and budget analysis, processing travel refunds, and coordinating travel arrangements. This role also involves supporting visiting colleagues, tracking transactions, and collaborating closely with accounting, HR, and other administrative teams. The ideal candidate is detail-oriented, capable of multitasking, and able to work effectively with cross-functional teams to maintain various office operations.

Responsibilities:

• Payment Processing: Handle payment requests for the local office, utilizing e-banking systems

• Cost Monitoring and Reporting: Assist in tracking and analyzing local office expenses, preparing relevant reports

• Budget Analysis: Prepare budget analysis reports and assist with budget planning

• Refund Processing: Handle business travel refunds efficiently

• Travel Coordination: Organize travel arrangements, including booking accommodations and coordinating transportation as needed

• Visitor Support: Provide comprehensive support to colleagues from global offices visiting the local office

• Transaction Tracking: Monitor all transactions using the internal platform to ensure accuracy

• Cross-Department Collaboration: Work closely with accounting, HR, and other administrative departments to ensure seamless operations

Qualification

• Bachelor degree in Economics or related field 

• Previous experience in an administrative, office management, or coordination role

Skills

• Advanced English skills in written and spoken language

• Strong organizational skills and ability to prioritize

• Good communication skills and approachable personality

• Ability to meet deadlines & problem-solving mindset

• Computer literacy

• Ability to act with integrity, professionalism, and confidentiality