We are looking for an HR Assistant who will be able to support MDPI’s human resources functions. The successful candidate will support management with a diverse range of HR-related tasks, especially with recruitment and selection processes.

Tasks & Responsibilities

• Screening applications, organizing and assisting in the selection and recruitment processes
• Communicating with all relevant parties within the company to maintain the efficiency of the recruitment processes
• Preparing recruitment materials and taking part in the company promotional activities through various channels
• Maintaining all information in the relevant systems such as HRMS and recruiting software
• Coordinating team-building activities
• Managing Employee Referral program
• Dealing with regular employee requests and questions
• Participating in event planning and organizing, f.e. New Year
• Organizing, compiling, updating company personnel records and documentation
• Maintaining the internal HR database
• Preparing the legal paperwork, such as employment contracts and annexes and related documentation
• Assisting international employees with short-term expatriate assignments
• Participating in different HR projects
• Provides administrative support to the employees by providing information packets, reviewing company policies, gathering withholding and other payroll information, explaining benefit programs, and obtaining signatures for documents
• Assisting in payroll preparation by providing relevant data, like absences, bonuses, and leaves
• Reviewing and responding to claims and documentation regarding unemployment, bank inquiries, etc. and consulting with legal counsel when necessary
• Participating in different HR projects and supporting colleagues in higher positions with various tasks

Requirements

• Bachelor’s or Master’s degree in HR or related field (humanities, management, law)
• Previous working experience or internship in the HR department is preferred, but not required
• Strong English skills in written and spoken language
• Strong organizational skills and ability to prioritize
• Good communication and interpersonal skills
• Computer literacy
• Proactive mindset & ability to work in fast paced environment
• Ability to work independently & fast learning
• Basic HR knowledge with aspiration to further develop in the field

If you are interested in this position, we look forward to receiving your complete application. Please submit your cover letter and CV. We look forward to welcoming you to our Novi Sad office.

About MDPI

A pioneer in scholarly, open access publishing, MDPI has supported academic communities since 1996. Headquartered in Basel, Switzerland, MDPI has the mission to foster open scientific exchange in all forms, across all disciplines.

We operate currently over 400 diverse, peer-reviewed, open-access journals supported by over 66,000 academic editors. We serve scholars from around the world to ensure the latest research is openly and broadly available.

Besides our main publishing business, we develop and maintain digital platforms and software ranging from scientific exchange platforms to article databases and search engines, all focused on empowering scholars and giving them the best possible product and service. As of the end of 2022, we count more than 6700 colleagues in 17 offices across 11 countries.

MDPI Serbia was established in 2016 to support the rapid global expansion of MDPI. Over the course of 7 years, we opened 2 offices in Belgrade (Zvezdara and New Belgrade) and 1 additional office in Novi Sad. We now have over 650+ employees in our 3 Serbian offices, dedicated to ensuring that high-quality research is made available as quickly as possible in different fields of science.

Initiatives

At MDPI, we develop and maintain various platforms in order to better serve the scientific community. Please find here-below a list of our main platforms:

https://www.mdpi.com/
https://sciprofiles.com/
https://sciforum.net/
https://www.scilit.net/
https://www.preprints.org/
https://encyclopedia.pub/