Office Assistant (part-time) Novi Sad
Job Summary
We are looking for an Office Assistant who will be able to support MDPI’s administrative functions. The successful candidate will handle a variety of organizational and clerical support tasks. The suitable candidate will assist employees with all administrative tasks and communicate with the external parties.
Responsibilities:
- Organizing office and monitoring level of supplies
- Handling phone and email communication
- Updating paperwork and maintaining documentation
- Entering information into internal databases
- Organizing travel by booking accommodations and organizing transportation as required
- Communicating with external vendors such as cleaning service provider and insurance provider
- Greeting visitors and coordinating events when needed
- Assisting colleagues from other MDPI offices visiting the local office
- Tracking employees’ attendance
Requirements:
- High school diploma
- Strong English skills in written and spoken language
- Strong organizational skills and ability to prioritize
- Good communication skills and ability to meet deadlines
- MS Office proficiency
- Experience as an office assistant will be considered a plus
If you are interested in this position, we look forward to receiving your application. Please submit your cover letter and CV. We look forward to welcoming you to our Novi Sad office.
- Team
- Admin & Finance
- Locations
- Novi Sad Office
What we offer
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Contributing to the academic community
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Mentorship program and training opportunities for shaping and realizing your career goals in the scientific publishing industry
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Various opportunities for professional development in an international company
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Competitive and performance-based bonuses
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Private health insurance & team building activities
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Flexible working hours
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Possibility to spend time abroad and collaborate with colleagues in other MDPI offices
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Working in a collaborative, diverse, and socially responsible team
Life & Work at MDPI
We are committed to fostering a supportive and respectful working environment, as well as building friendships that extend beyond the workplace.
We are a young and dynamic team of over 700 people working in Serbia, brought together by our shared passion for science and academic publishing.
Encouraging people to share knowledge and constantly learn from one another, while being open-minded, is a part of our success story.
About MDPI Serbia
A pioneer in scholarly open access publishing, MDPI has supported academic communities since 1996. Our mission is to foster open scientific exchange in all forms across all disciplines. We operate more than 400 diverse, peer-reviewed, open access journals and serve scholars from around the world to ensure the latest research is openly and quickly available. MDPI is headquartered in Basel, Switzerland with additional offices in Europe, Asia, and North America.
MDPI Serbia was established in 2016 to support the rapid global expansion of MDPI. Over the course of 6 years, we opened two offices in Belgrade and one additional office in Novi Sad. With over 700 employees in our 3 Serbian offices, we are dedicated to ensuring that high-quality research is made available as quickly as possible in different fields of science. We also support sustainability projects, with sustainability as a key theme in many journals and through the MDPI Sustainability Foundation.
Office Assistant (part-time) Novi Sad
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